How to Merge Email Accounts in Outlook? – Quick Solution

When frequently switching between two Outlook accounts, managing both simultaneously can become quite challenging. Merging your email accounts in Outlook can significantly simplify your communication, boost productivity, and help you stay organized. As a versatile email client, Outlook provides several methods to consolidate all your email accounts into a single unified inbox.

Whether you’re using personal, work, or other accounts, this blog will help you integrate them efficiently in just a few simple steps. Fortunately, Microsoft Outlook offers a seamless way to merge and manage multiple email accounts in one place. Let’s explore how to merge email accounts in Outlook using the PST Merger Tool and experience hassle-free email management!

Benefits of Merging Email Accounts in a Single Outlook

Merging email accounts in Outlook comes with a range of advantages that can enhance your productivity and streamline your communication. Here are some key benefits to connect two emails in Outlook: 

• With multiple accounts combined into one platform, you can access all your emails in a single interface.
• You can categorize and label emails based on their origin, subject, or importance, making it easier to locate messages later.
• Instead of manually checking different inboxes, Outlook enables you to monitor all your email accounts simultaneously.
• When all your accounts are merged, you can perform a single search across all your inboxes.
• Merging accounts ensures that you have a consistent user experience, whether you’re using the desktop app or the mobile version of Outlook.

To sum up, merging email accounts in Outlook makes it easier to manage your emails and helps improve your productivity, organization, and accessibility. With all your emails in one place, you can stay on top of things more easily. Now, let’s look at the steps to merge your email accounts in Outlook.

How to Merge Email Accounts in Outlook(Classic)?

To merge email accounts in the classic version of Outlook (Outlook 2016, 2013, or earlier), the process generally involves consolidating multiple accounts into a single one. Other than that, you can simply manage them so that emails from all accounts are viewed in a unified inbox. Here’s how to connect two emails in Outlook Classic:

Step 01: Add Your Accounts to Outlook

In the classic version of Outlook, you can’t technically “merge” email accounts into a single inbox, but you can streamline and manage multiple accounts efficiently by consolidating them into one folder.

• Open Outlook and go to File >> Account Settings >> Account Settings.
• After that, click New to add the email accounts you want to merge.
• Enter your account details (email address, password, etc.) and set them up then click Connect.
• Follow the prompts to complete the setup for each email account. Repeat this for all the email accounts you wish to combine.

Step 02: Create a Shared Folder

• In the Folder Pane (left side), right-click on Inbox or any other existing folder where you’d like to store emails.
• Select New Folder and give it a name (e.g., “Merged Inbox”).

Step 03: Move Emails to the Merged Folder

• For each account, go to its respective Inbox.
• Select all the emails (you can press Ctrl + A to select all).
• Right-click and Select Move >> Other Folder and choose the folder you created earlier (“Merged Inbox”).
• You can repeat this for each email account’s inbox to consolidate all the emails into one folder.

Although classic Outlook doesn’t offer a truly unified inbox, with these steps, you can manually check the “Merged Inbox” to view emails from all accounts in one place. This method doesn’t merge the accounts completely but makes managing multiple accounts simpler by organizing them into a central folder.

How to Combine Email Accounts in Outlook(New Outlook)

To combine email accounts in the New Outlook (the updated version with a more modern interface), you can easily manage multiple accounts and consolidate emails from different accounts into one view. Here’s a step-by-step guide on how to merge email accounts in Outlook New: 

• Open your web browser open Outlook(New) and log in using your primary email account credentials.
• Click on the gear icon in the top-right corner of the page to open Settings.
• In the settings menu, select View all Outlook settings at the bottom.
• In the settings panel, under the Mail section, click on Accounts.
• Find and click on Connected Accounts in the options that appear.
• Click Add a connected account to start linking another email account.
• Enter the email address and credentials of the account you want to merge with your main account.
• You may have the option to choose how incoming mail from the added account is handled (e.g., whether to move emails to specific folders or leave them in the inbox).
• After configuring your settings, click Save to finalize the process.

Also Read: Combine Multiple Outlook Calendars Into One

Limitations Associated With the Manual Method 

• Only external email accounts can be merged, not other Outlook accounts.
• Merging doesn’t combine folder structures from different accounts.
• Each account must be manually connected one by one.
• Some third-party email services may have limited syncing capabilities.
• You may not be able to send from merged accounts using custom domains or SMTP settings.
• Syncing large volumes of emails may cause delays or syncing issues.

These limitations mean that while merging accounts through manual methods offers convenience, it may not be as comprehensive as using the full desktop client or third-party email management tools. That’s why experts recommend using the PST Merger Software to  combine email accounts in Outlook.

How to Merge Email Accounts in Outlook(All Version)

The PST Merge Tool is a robust and reliable solution to combine email accounts in Outlook. It combines emails, contacts, calendars, tasks, and other Outlook data without causing any data loss or corruption. Users can choose to merge only specific folders like Inbox, Sent Items, Drafts, Contacts, or Calendars, rather than merging the entire file. This flexibility ensures that users can only merge what’s necessary. 

It can handle PST files from different versions of Outlook, making it versatile and compatible with a wide range of Outlook versions (Outlook 2019, 2016, 2013, 2010, etc.). Before merging, the tool lets you preview the content of the PST files, so you can be sure that the correct data is being merged. Also, it supports both ANSI and Unicode PST files, which means you can merge a wide range of PST files created by different versions of Outlook. Here is how to merge Outlook email accounts: 

Simplified Steps to Merge Email Accounts in Different Versions of Outlook

• Download the DRS Softech PST Merge Tool and install it on your computer.
• Open the software and select the option to Add PST Files.
• Choose the PST files you wish to merge from your system and click on Next.
• Choose the desired merge options, such as merging the entire PST or only specific folders.
• Once you’ve configured the settings, click Merge to begin the process. 
• After the merging process is complete, save the resulting merged PST file to your desired location.

Conclusion

Merging email accounts in Outlook is a simple yet effective way to manage multiple email accounts more efficiently. With the right tools and approach, managing your email accounts in Outlook becomes much simpler. By following the easy steps outlined above, you better understand how to merge email accounts in Outlook and keep everything organized. 

If you’re dealing with multiple PST files and need to merge them into one, tools like DRS Softech PST Merge Tool can offer a hassle-free solution. It ensures your emails, contacts, and other Outlook data stay intact during the merge process. So, go ahead and take control of your Outlook accounts today for a smoother, more efficient workflow!

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