Ultimate Guide to Import MSG Files Into Outlook 2025

MSG files are individual email messages saved in a specific format by Microsoft Outlook. It contains all the details of an email, they are not easily integrated into your Outlook inbox without the right process. You should know how to properly import msg files into Outlook is essential for maintaining email organization and accessibility. 

In this complete blog, we’ll walk you through various methods for importing MSG files into Outlook to keep your data intact and well-organized. From simple drag-and-drop techniques to more advanced methods, like the DRS MSG Converter Tool to smoothly import and manage your MSG files in Outlook.

Brief Overview of the MSG Files

Before going to the steps of importing MSG files into Outlook, it’s important to understand what they are. MSG files are individual email messages saved in a proprietary Microsoft Outlook format. These files typically include the email body, attachments, subject line, and other email properties. They are often used for saving or sharing individual emails.

Unlike .pst or .ost files (which store entire email folders or mailboxes), .msg files contain single emails. If you want to move these standalone files into your Outlook account, you’ll need to follow a specific process to ensure they’re recognized and accessible in the Outlook interface.

Why Do We Need to Move the MSG File Into Outlook?

When an individual decides to transfer the MSG file into Outlook, it includes several reasons. 

Here are the following reasons to import msg files into Outlook.

• When MSG files are in Outlook, you can directly reply to or forward those emails.
• MSG files are often used to save individual emails for backup or transfer purposes.
• Once imported, MSG files can be searched alongside other emails in your Outlook mailbox.
• Moving MSG files into Outlook ensures that all emails are accessible in one interface.
• You can assign MSG file emails to appropriate folders in Outlook for better organization.

Top 3 Solutions to Import MSG Files into Outlook

There are several ways to import MSG files into Outlook. We’ll explore the most popular and effective methods to import MSG into Outlook. First, we will go through the manual solution. If you find it difficult then you can move to the automated solution to do the same: 

#Method 01:  Drag and Drop Method to Import MSG Files into Outlook

The drag-and-drop method is one of the simple manual ways to import MSG files into Outlook. Here’s how you can perform the import process of MSG files manually. 

1. Firstly, launch and open the Outlook application on your computer.
2. Navigate to the folder on your computer where your MSG files are stored.
3. After that, click on the MSG files you want to import into MS Outlook. 
4. Click and hold the selected files, then drag them into an open Outlook folder.
5. Lastly, release the mouse button to drop the files into the selected folder.

The MSG files will now appear in the folder you selected in Outlook. However, it does not maintain the real accuracy. As a result, it can alter the original files. 

#Method 02:  Copy & Paste Method to Move MSG File into Outlook

Another manual method to move MSG files into Outlook is by using the Copy and Paste technique. This method works well for users who need to import individual emails or a small number of MSG files into their Outlook mailbox. Here are the steps to import msg files into Outlook: 

• Again you should move to Outlook application on your computer.
• After that, navigate to the folder where your MSG files are stored. 
• Click the Ctrl key (on Windows)  to select the MSG files you want to import. 
• Right-click the selected files and choose Copy from the context menu, or press Ctrl + C on your keyboard.
• Go back to Outlook and open the folder where you want to place the MSG files.
• Right-click within the Outlook folder and select Paste from the context menu, or press Ctrl + V on your keyboard.

After performing these steps, you will get the MSG files in the selected Outlook folder. You can click on them to open and view the emails.

Cons of the Manual Method to Import MSG Files into Outlook

The manual method to import MSG files into Outlook is accessible and doesn’t require additional software, it has significant limitations in terms of efficiency, and reliability. 

• Dragging and dropping multiple files individually can take a lot of time.
• The manual method cannot import large numbers of files simultaneously.
• These methods have compatibility issues that may arise with older versions.
• There is a risk of missing files during manual transfer.
• This does not retain the original folder hierarchy. 
• Some attachments may not be imported properly.
• Corrupted MSG files may not import or cause errors.
• Non-technical users may find the process confusing.

For small-scale imports, it may suffice, but for large-scale operations, using automated methods is recommended to avoid data loss, errors, and wasted time.

#Method 03: Automated Solution to Bulk import of MSG emails to Outlook

The DRS MSG Converter Tool is a robust utility that simplifies the process of importing MSG files into Outlook. It offers a user-friendly interface that enables users to convert MSG files into various formats, such as PST, EML, MBOX, and PDF. Also, it has compatibility with different email clients. It is equipped with advanced features like selective conversion, bulk migration, and the ability to preserve the original folder structure and metadata during the process. Also, it supports all versions of Outlook and Windows. This software is a versatile choice for both novice and advanced users. Additionally, it maintains data integrity and security for efficiently managing MSG to Outlook migration.

Simple Steps to Move MSG File into Outlook in Bulk

• Download and install the DRS MSG Converter tool on your computer system.
• Open the application and choose “Single File” or “Multiple Files/Select Folder.
• Then, import MSG files using the “Select File(s)” or “Select Folder” button. 
• Preview email details like subject, sender, recipient, date, and attachments. 
• Choose the output file format as PST from the given list of file formats. 
• Set the destination path with the “Path to Save” button, and apply additional features.
• Click Convert to start the conversion process of MSG files into PST format.

Note: After converting the MSG file into the PST format, you can directly import the PST file in Outlook. By this, you can get your all MSG data in Outlook very easily.  

Conclusion

In this complete blog, we have mentioned various solutions to import msg files into Outlook. In which manual and automated both are mentioned above. The manual method to import MSG files into Outlook, such as using the drag-and-drop technique or the “Copy & Paste” option, is straightforward but has several limitations. Thus, experts recommend an automated solution to move MSG files to Outlook. However, you can choose the method that suits your needs, and you’ll be able to access your important emails in no time.

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