How to Download Hotmail Emails to Hard Drive- Complete Guide

Most Hotmail users want to download Hotmail emails to hard drives. There are numerous reasons reinforcing this fact but the key advantage is that having a backup of your mailbox avoids undesired data loss. Many similar reasons lead numerous Hotmail users to find out how to back up their Hotmail mailbox. In this article, we will explain different techniques that help you to download emails from Hotmail to computer.

Overview

Hotmail has been one of the most popular email service providers till 2012. After that, it was renamed Outlook.com. Since the acquisition made by Microsoft, this email service has integrated various advanced features to deliver the best service to the users. Hotmail as Outlook.com consists of all features of Microsoft Outlook.

While using an email service, it is advised to back up your mailbox at regular intervals. It has various benefits. Also, taking data protection into consideration, it has now become mandatory to save your emails offline.

Before discussing how to export Hotmail emails to hard drive, we will first explain the main reasons for migrating your mailbox data.

Why Download Hotmail Emails to Hard Drive?

Besides benefits, there are numerous reasons that emphasize the necessity of downloading your mailbox data. Below are a few prominent causes for migrating your Hotmail emails into a local drive.

• Downloading your Hotmail emails to the hard drive prevents data loss as you can restore your valuable mailbox items from the backup file.
• Another advantage of saving your emails locally is offline access to your mailbox data.
• You can also prevent the chances of intrusion and data theft. The data available offline is more secure as compared to that situated in your mailbox.
• After downloading your emails, you can delete those emails to free up some space for new emails.

These are the most significant causes for backing up Hotmail emails to the hard drive. Now, let us explore different methods to migrate Hotmail emails to PC.

Backup Hotmail Emails to Hard Drive Manually

Hotmail or Outlook.com provides various inbuilt features to download Hotmail emails to hard drive. You can download your emails as an EML file or print these emails in PDF file format. MS Outlook also has the Export mailbox functionality that allows you to back up your complete mailbox all at once. These are the conventional manual methods to export emails from Hotmail account to computer for free. Below we explain these DIY methods. You can opt for any suitable technique as per your priority.

#1. Download Email Via the Inbuilt Download Feature

• Login to your Hotmail email account using the required login credentials.
• After that, open the email you want to download and click on the three dots (More Actions) at the top right.

• Now, select the Download option from the list.

• It will save your email into the hard drive as an EML file.

#2. Use the Microsoft Print to PDF Option

• Sign in to your Hotmail email account and open the desired email.
• After that, click on the three dots (More Action) option.
• Now, click on the Print option from the list.

• A print preview of the email will appear on the screen. Press the Print icon at the top left corner.
• Select Microsoft Print to PDF in the Destination field and click the Print button.
• At last, choose a specific destination and name for the email file. Hit the Save button to save the email.

#3. Export Complete Mailbox Data

• Log in to your Outlook webmail account using the required login credentials.
• After logging in to your email account, click on the Gear icon at the top right corner.
• Now, the Quick settings menu will appear. Scroll down to the bottom and select the View all Outlook Settings option.
• It will open all the Settings. Switch to the General tab in the Settings window.
• After that, choose the Privacy and data tab and click on the Export Mailbox button.
• The above procedure may take up to 4 business days depending upon the size of your mailbox.
• After completing the backup, you will receive a download link in your mailbox to download Hotmail emails to the hard drive.

The above techniques to download Hotmail emails to hard drives are effective and simple. They are ideal when your Hotmail mailbox has less data. However, we do not suggest you adopt these methods when you have too many emails to migrate. In such a scenario, you should choose professional software to back up your Hotmail emails.

Automated Solution to Backup Hotmail Emails to Hard Drive

CloudMigration Hotmail Backup Tool has made it easy and effective to save Hotmail emails to hard drive into various file formats. Using this utility, you can also export Hotmail mailboxes to other email providers like Gmail, Yahoo Mail, AOL, Office 365, etc. It provides you with all the latest features to simplify and customize the output as per your requirement. Moreover, the application is compatible with all versions of Windows OS.

Conclusion

I hope this article has provided you with all the necessary information regarding how to download Hotmail emails to hard drive. We discussed the main reasons for migrating your mailbox data and the different methods you can use to download these emails. For fast, effective, and secure backup, we recommend you opt for professional email backup software.

 

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