How to Export Office 365 Archive Mailbox to PST – Safe & Reliable

What is Office 365 Archive Mailbox Folder?

The archive mailbox is an additional mailbox folder containing emails that are no longer required in primary mailboxes. It appears in the primary mailbox folder in the Outlook email client and Outlook of Office 365. Transfer of emails from Primary Mailboxes to Archive can be done either manually or automatically.

Office 365 archive folders consist of emails that are no longer needed in the primary mailbox folder. So, exporting Office 365 archive emails locally is the best solution to prevent any data loss. But before that, you need to enable the archive mailbox in your Office 365 account.

Enable Archiving in Office 365

Before you export Office 365 archive mailbox to PST file format, you first need to enable archiving in an Office 365 account. After that, you can adopt any technique to export Office 365 archives to PST. It is the prerequisite to initiating the mailbox export. Below is the procedure to add the archive mailbox to Office 365 account.

• First, log in to the Exchange Admin Center (EAC).
• Select the recipient option and choose the mailboxes
• Now, opt for the desired mailbox for which you want to enable the archive mailbox.
• Check its properties. Archiving is disabled. Click on the Enable button to enable archiving.

• After that, click on the Browse button to choose the database for the archive mailbox. Press OK to save changes.
• If the Mailbox Type is turned to User (Archive), the archive is enabled for the selected user mailbox.
• Open MS Outlook and check for the folder that starts with Online Archive. It shows that the archive folder has been added successfully.

After enabling the Archive mailbox, you can copy desired emails into this archive mailbox by using the drag-and-drop technique. Then follow the below steps to export my Office 365 mailbox to PST file format.

How to Export Office 365 Archive Mailbox to PST

You can export Office 365 archive mailboxes to PST file format through different approaches. You can use the Import/Export functionality of MS Outlook. Alternatively, you can use the Exchange command to export Office 365 data. Let us see how Office 365 export online archive to PST file format through these two techniques.

#1. Export Archive Mailbox using MS Outlook

• Open the MS Outlook application and click on the File
• Select the Open & Export option and then choose Import/Export.
• Now, choose the Export to a File option in the Import and Export wizard. Press Next.
• After that, select the Outlook Data File (.pst) option and click the Next
• Choose the Office 365 Archive mailbox folder you created and press Next.
• Define an appropriate destination and manage duplicate items as per your requirement.
• At last, click on the Finish button to initiate the migration.

It is a simple and easy solution to migrate the archive Office 365 mailbox to PST file format. You can easily perform all the above steps without any trouble.

#2. Archive Office 365 Mailbox to PST via Exchange Command

Another method to export your Office 365 archive mailbox to PST file format is via Exchange Command. The ‘IsArchive’ command instructs the Exchange to migrate the archive mailbox from the primary mailbox. You can use the ‘IsArchive’ command as mentioned below.

• Open the Exchange command line utility and type the following command.

New-MailboxExportRequest -Mailbox <Mailbox Name> -FilePath <path of shared folder> -IsArchive

• Provide the Mailbox Name and path of the shared folder in the above text and execute it.
• The Export Job status will appear as ‘queued’. Wait till the process gets completed.
• After finishing the export job, you will see the Office 365 Archive mailbox has been migrated to the shared folder location.

Both these solutions are easy and effective for exporting Archive 365 mailbox to PST file format. Another procedure is to export Office 365 mailbox to PST using eDiscovery. These methods are manual or DIY solutions to migrate mailbox data. However, there are some restrictions related to the manual methods like you can not exclude unnecessary items while backing up. Therefore, we suggest you adopt the advanced professional Office 365 backup tool.

Archive Office 365 Mailbox to PST – Professionally

CloudMigration Office 365 Email Backup Tool allows you to export Office 365 Archive to PST file format without migrating unnecessary items. This application enables you to migrate Office 365 mailbox, In-Place Archive, and Public folder. You can back up your Office 365 emails to PDF, EML, and MBOX file formats. Also, it enables you to export your Office 365 to an IMAP account and another Office 365 account. This application offers numerous features to filter out all unnecessary items.

Conclusion

I hope after reading this article, you have learned how to export Office 365 Archive mailbox to PST file format. You can use the MS Outlook application or use the MS Exchange command. Both these methods are reliable but not as effective as professional software. It provides you with numerous advanced features for exporting precise Office 365 mailbox items to PST file format.

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