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Written By Adom James
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Updated on April 28th, 2025
Best Ways to Export Gmail to EML Files with Attachments
Summary: When it comes to manage your Gmail emails, exporting them to a more accessible format like EML can be a helpful solution. Also, it helps you to store or transfer your emails for use in other email clients. The EML file format is widely supported and allows you to retain email content along with attachments. In this blog, we’ll explore the best ways to export Gmail to EML files with attachments. Along with that, we will provide you with both a manual and the Gmail Backup Tool as tool-based methods for a smooth and efficient process.
Quick Solutions:
Why do we need to Export Gmail Emails to EML?
Let’s understand why you might want to export Gmail to EML files. Here are some key reasons why you might consider exporting your Gmail messages to EML format:
- EML files are supported by most email clients. It allows you to open, view, and manage emails across different platforms.
- You can transfer EML files between computers and email clients. Hence, it is the appropriate format for backups and migration.
- When you export emails to EML format, attachments like images, documents, and links are preserved. It makes sure that your email remains complete.
- EML files serve as a perfect archive format. So, you can store important emails offline or on external drives.
How to Export Gmail to EML Files
There are several ways to export Gmail emails to EML files. Each method offers different levels of ease and functionality. In this section, we’ll look at the various methods you can use, from manual techniques to more automated solutions. These methods will help you to choose the best option for your needs.
Method 01: Using Gmail to Download EML File from Gmail
If you’re looking to download Gmail emails as EML files, Gmail itself gives a precise method to do so. Here’s how you can export Gmail emails to EML format:
- Sign in to your Gmail account and open the email you want to download.
- In the top-right corner of the email, click on the vertical three-dot icon.
- From the dropdown menu, select Download Message. It will automatically download the email as an .eml file.
Now that you know how to download Gmail emails as EML files, you can easily store, share, or transfer your emails to other platforms.
Method 02: Use Thunderbird to Convert Gmail Emails to EML
Thunderbird is a reliable email client that allows you to easily download and convert your Gmail emails to EML files. Follow these steps to export Gmail to EML:
- Launch the Thunderbird email client on your computer.
- Navigate to Tools in the menu and select Account Settings.
- Enter your Gmail credentials (email address and password) to log in.
- Provide the necessary IMAP settings and click Finish to complete the account setup.
- Press CTRL+A to select all the emails you wish to download.
- To proceed further, right-click on the selected emails.
- Choose Save Selected Messages and select the EML Format option.
- Pick the folder where you want to save the EML files and click OK.
Limitations Associated with the Manual Method
Manual methods such as using Gmail’s download option or an email client like Thunderbird, are useful; they come with a few limitations:
- Manual export can be slow, especially when dealing with large volumes of emails.
- Manual methods may not provide advanced options like bulk export or automated backups.
- Sometimes, attachments might not be handled perfectly in manual exports. It depends on the email client or tool used.
Method 03: Simple & Reliable Solution to Export Gmail to EML
The CloudMailMigration Gmail Backup Tool is a comprehensive solution to help users export Gmail emails to EML files, complete with attachments. It maintains the integrity of the original data. This utility is beneficial for individuals and businesses to back up their Gmail data securely and efficiently. Moreover, it supports the export of multiple emails simultaneously. Also, it provides options to filter emails based on date range, sender, subject, or folder. Anyone can use this utility with or without technical expertise:
Simple Steps to Download EML File from Gmail
- Firstly, download and run the CloudMailMigration Gmail Backup Tool on your system.
- After that, enter your Gmail credentials to start the conversion process.
- Preview the files you wish to export and select the appropriate folders.
- From the available options, choose EML as the desired file format.
- You may also select additional features to simplify the conversion process.
- Click Save to Path and pick the destination where you want to save the EML file.
- Finally, hit the Download button to export Gmail Emails to EML.
Important Note: Additionally, if you’re looking to manage your Gmail data in different ways, such as migrating Gmail contacts to Office 365 or exporting Gmail to PST format. The following resources can help:
Conclusion
To sum up, exporting Gmail emails to EML files with attachments is a simple and effective way to manage your emails. You can use the manual method in Gmail, opt for Thunderbird for more control, or rely on the DRS Softech Gmail Backup Tool for a quicker process. All these methods ensure your emails are saved correctly. After following the steps provided, you can easily export Gmail to EML and organize your important emails.
Frequently Asked Questions
Q1. How do I export Gmail emails to EML files?
Ans: To export Gmail emails to EML files using the automated tool, follow these steps:
1. Download the Gmail Backup Tool on your system.
2. Enter your Gmail credentials to start the process.
3. Preview and select the folders you want to export.
4. From the drop-down list, choose EML as the file format.
5. Optionally, select additional features to simplify the process.
6. Click Save to Path and choose the destination for the EML file.
7. Finally, click Download to export Gmail emails to EML.
Q2. Can I export Gmail emails as EML for free?
Ans: Yes, with the demo version of the software, you can export Gmail emails as EML for free.
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