Best Methods to Recover Deleted Emails in Office 365

Why Recovering Deleted Office 365 Emails is Important

Emails often hold important information, such as messages from clients, contracts, reports, or project details. If you delete them by mistake or lose them permanently, it can cause problems in your work, lead to data loss, or even break rules that some businesses must follow. That’s why it’s important to know how to recover deleted emails quickly and safely.

• Deleted emails may contain critical business information.
• Losing emails can disrupt communication and workflows.
• Microsoft 365 recover deleted email helps avoid the risk of data loss.
• It ensures continuity during audits or internal reviews.
• Mistaken deletions are common during bulk clean-ups.
• Timely recovery prevents missing out on important opportunities.
• It supports better data management and organization.

How to Recover Deleted Emails in Office 365

You can recover your deleted emails in Office 365 in several ways, depending on the situation. Here, we will cover the three most effective methods to restore deleted mailbox Office 365:

1. Recover from the Deleted Items Folder
2. Using eDiscovery or PowerShell
3. Use an Automated Office 365 Backup Tool

Now, proceed with the upcoming section and perform the preferred method according to the requirement. 

01: Using Deleted Items Folder to Restore Deleted Emails Office 365

If an email is deleted from the Deleted Items folder, it moves to the Recoverable Items folder. This folder acts as a safety net before the email is permanently deleted. Here’s how to Exchange Online recover deleted emails:

• Open Outlook or Outlook on the Web (OWA).
• After that, go to the Deleted Items folder.
• Click on Recover items recently deleted from this folder (in Outlook Web).
• Another option: Recover Deleted Items from Server (in Outlook app).
• Select the emails you want to restore.
• Click Restore to move them back from the Deleted Items folder.

02: Use the Archive Option to Find Deleted Mailboxes Office 365

In Office 365, deleted emails may be moved to the Archive folder. You can easily recover these messages without complex recovery steps. Follow these steps to recover deleted emails in Office 365:

• Go to the Outlook or Outlook Web App in your Office 365 account.
• Now, open the Folder Pane and select the Archive folder.
• Browse the archived emails to locate the deleted ones.
• If you find the deleted email, right-click and select Move to.
• To restore it to your inbox or another folder, click OK. 

Once you’ve checked the Archive folder and recovered your emails, you can move them back to your inbox and O365 restore deleted mailbox. 

03: Using eDiscovery to Restore Deleted Emails Office 365

eDiscovery in Microsoft 365 allows admins to search, hold, and export deleted emails across mailboxes.  Here are the steps to recover deleted emails in Office 365 using eDiscovery. 

• Firstly, log in to the Microsoft 365 Admin Center.
• Now, open the Microsoft Purview Compliance portal.
• Go to Solutions >> Content search (or eDiscovery > Core, based on setup).
• In the next step, click New search from the top menu.
• Name your search and optionally add a description. Click Next.
• Select the content locations (Exchange, SharePoint, Teams, OneDrive). Click Next.
• Review your settings and click Submit to start the search.
• After completion, view results and choose to Edit, Rerun, or Delete.
• Along with that, you can export as CSV, PST, or ZIP. 

Quick and Secure Solution to Recover Deleted Emails in Office 365

If simple recovery options don’t work, use the Office 365 Backup & Restore Tool to find deleted mailboxes Office 365. It can securely backup and restore Office 365 mailbox data, including emails, contacts, calendars, and attachments. It creates a reliable local backup of your Microsoft 365 data and allows you to restore deleted or lost emails anytime. This software provides a safe and efficient way to recover emails even after permanent deletion.

• Backup complete Office 365 mailbox data, including emails, contacts, and calendars.
• Exports mailbox data to PST, MBOX, EML, MSG, PDF, and more.
• Supports primary, shared, and archive mailboxes.
• Restores permanently deleted emails from existing backups.
• Provides advanced filters based on date, sender, or subject.
• Compatible with all Office 365 subscription plans.
• Supports modern authentication (OAuth 2.0) for secure login.
• Generates a detailed log report of the entire process.

Simple Steps to Recover Deleted Emails in Office 365

1. Install the  Office 365 Backup & Restore Tool and click Restore.
2. Then, review the migration overview and click Continue.
3. Select Single File for one PST file, or Select Folder for multiple files.
4. Locate the PST file using File Explorer and click Open.
5. Review the selected PST file preview and click Next.
6. Log in with Office 365 credentials and choose the destination mailbox.
7. Apply filters for the required data and click Convert to restore O365 data. 

Important Note:  It also comes in handy when switching platforms. For instance, if you’re planning to migrate Office 365 to G Suite or migrate Office 365 to iCloud, having a secure backup will be helpful. 

Conclusion

Deleted emails in Office 365 don’t always mean permanent loss. Above, we provided several recovery options to recover deleted emails in Office 365, like the Recoverable Items folder and eDiscovery, but these methods have limitations. When you need a more reliable and efficient solution, using a trusted backup solution is the best alternative. It makes sure that your important emails are always accessible and can be easily restored whenever needed.

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About The Author:

Adom James

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