How to Convert Outlook Emails to HTML? – Free Guide

Basic Reasons to Convert Outlook Emails to HTML

Before we dive into the methods, let’s look at why you might want to save Outlook emails in HTML format. Here are some key reasons to do so:

• Preserve Formatting: HTML files keep the structure, hyperlinks, and images intact.
• Easy Sharing: You can open HTML files in any web browser and share them easily.
• Archiving Emails: HTML files allow better organization and long-term storage.
• Use in Web Pages: Emails saved in HTML format can be embedded into websites.
• Universal Access: HTML emails can be viewed in any web browser.
• Interactive Elements: Allows embedding of links, buttons, and media.
• Lightweight Storage: HTML files are smaller compared to PST.
• Cross-Platform Compatibility: Works across different OS and devices.
• No Dependency on Outlook: Eliminates reliance on Outlook software.

Best Methods to Convert Outlook Email to HTML

Now, you are aware that converting Outlook emails to HTML format ensures better accessibility, preservation of formatting, and ease of sharing. Below are some of the best methods to change Outlook email to HTML efficiently.

Method 01: Manual Solution to Convert Outlook Email to HTML Code

Outlook provides a built-in option to save emails as HTML files. You can manually convert an Outlook email to HTML using the built-in “Save As” feature. Follow these steps:

1. Launch Microsoft Outlook and select the email you want to convert.
2. In the top menu, click on the file tab.
3. Select Save As from the dropdown menu.
4. In the “Save as type” dropdown, choose HTML (*.html, *.htm).
5. Choose the desired location and click Save.

Your email is now saved as an HTML file. However, once you should check its formatting and content.

Limitations Associated with the Manual Method

The manual method of converting Outlook emails to HTML has several limitations:

• Time-Consuming: Converting multiple emails one by one is tedious.
• No Bulk Conversion: Cannot save multiple emails as HTML simultaneously.
• Loss of Attachments: Do not save email attachments along with the HTML file.
• Limited Formatting: Some complex email formatting may not be fully retained.
• Requires Outlook: The process can only be done within Outlook.
• Manual Effort: Users must manually repeat the steps for each email.
• No Automation: Lacks an option for scheduled or automatic conversions.
• File Management Issues: Managing multiple HTML files can become cumbersome.

Method 02: Automated Solution to Convert Outlook email to HTML

The CloudMigration PST File Converter Tool is a powerful and efficient solution for converting Outlook emails to HTML format. It overcomes the limitations of manual conversion by offering advanced features such as batch processing and attachment preservation.

Key Features of the Automated Solution

• Bulk Conversion: Convert multiple Outlook emails to HTML at once.
• Preserves Attachments: Ensures all email attachments are saved along with the email.
• Maintains Formatting: Retains the original structure, links, and inline images.
• User-Friendly Interface: Simple and easy-to-use interface for seamless conversion.
• Supports All PST Files: Works with both ANSI and Unicode PST files.
• No Outlook Dependency: Convert PST files even if Outlook is not installed.
• Multiple Output Formats: Allows conversion to other formats like PDF, MBOX, EML, and more.
• Fast & Secure: Ensures quick processing while maintaining data integrity.

Simple Steps to Convert Outlook Email to HTML

1. Install the CloudMigration PST File Converter Tool on your system.
2. Open the tool and click on Select Files to upload your Outlook PST file.
3. The tool will scan and display a preview of all emails in the PST file.
4. Choose the specific emails or entire folders you want to convert.
5. Select HTML as the output format from the available options.
6. Browse and choose a location to save the converted HTML files.
7. To complete the process, click Convert to save Outlook email as HTML.

Once the process is complete, navigate to the saved location to access your HTML files.

Conclusion

Whether you choose the manual or automated method, picking the right option will make the conversion process smooth and hassle-free. The manual method works for one email at a time but takes time and does not save attachments. For a faster and easier way, tools like the CloudMigration PST File Converter let you convert multiple emails at once while keeping attachments and formatting intact. 

Read More: How to Export/Save Outlook Emails to EML Format?

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.

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