Add iCloud Emails to Outlook – Quick Setup Guide

Benefits of Adding iCloud Email to Outlook

By adding iCloud to Outlook, you can manage your emails more conveniently. Here are some key reasons why people choose to do this:

• If you use both Windows and Apple devices, Outlook provides a more seamless experience across platforms compared to iCloud.
• Outlook’s desktop app allows you to access your emails offline, whereas iCloud’s webmail requires an internet connection.
• If you use Outlook for work, adding your iCloud emails lets you handle both personal and professional emails without switching between apps.
• Syncing iCloud with Outlook not only moves your emails but also brings your calendars, contacts, and tasks into one platform.
• Outlook provides advanced tools to store, filter, and organize emails, which is more powerful than iCloud’s native email interface.

In short, moving iCloud emails to Outlook can improve email organization, efficiency, and convenience across devices and platforms.

How to Add iCloud Email to Outlook?

Among the distinct solutions, we will opt for the two best solutions to add your iCloud emails to Outlook in the upcoming section. These solutions will include manual and professional solutions to accomplish the task. Also, we will elaborate it each method separately for Mac and Windows users. Let’s move to the upcoming section to learn more: 

#Method 01: Move iCloud Emails to Outlook (For Windows Users)

If you’re on Windows, the first step is to install iCloud for Windows. This application helps to integrate between iCloud and Outlook.

#Step 01: Set Up iCloud for Windows

• Download and install iCloud for Windows from the Apple website.
• Once installed, open the iCloud app and sign in with your Apple ID.
• In the iCloud app, make sure to check the box next to Mail, Contacts, Calendars, and Tasks. 
• It ensures that all your emails, calendars, and contacts sync with Outlook.
• Click Apply. iCloud will now configure Outlook to access your iCloud account.

#Step 02: Generate an App-Specific Password for Outlook

If you have two-factor authentication (2FA) enabled on your Apple account which is recommended for security. Now, you need to create an app-specific password to use with Outlook.

• Go to the Apple ID website.
• Sign in with your Apple ID and password.
• Navigate to the Security section and click Generate Password under App-Specific Passwords.
• Enter a label for the password (e.g., “Outlook”) and click Create.
• Copy the app-specific password. You will need this when setting up iCloud in Outlook.

#Step 03: Add Your iCloud Account to Outlook

Now that you’ve prepared everything, you can add your iCloud email to Outlook. 

For Outlook 2016, 2019, and Outlook for Microsoft 365:

• Open Outlook on your computer.
• Click on File in the top-left corner of the window.
• Under the Info tab, click Add Account.
• In the Add Account window, enter your iCloud email address and click Connect.
• When prompted, enter the app-specific password you generated earlier.
• Click Connect again. Outlook will automatically configure your iCloud email settings.
• Once the setup is complete, click Done.

For Older Versions of Outlook:

• Open Outlook and go to File >> Account Settings >> Account Settings.
• Under the Email tab, click New to add a new email account.
• Select Manual setup or additional server types >>Next.
• Choose POP or IMAP and click Next.
• Enter the following information:
  Your Name: Your name as you want it to appear on outgoing emails.
  Email Address: Your iCloud email address (e.g., yourname@iCloud.com).
  Account Type: IMAP.
  Incoming mail server: imap.mail.me.com.
  Outgoing mail server (SMTP): smtp.mail.me.com.
• Under Logon Information, enter your iCloud email address and the app-specific password you created earlier.
• Click More Settings and navigate to the Outgoing Server tab. Check the box for My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.
• Go to the Advanced tab and set the following:
  • Incoming server (IMAP): 993
  • Use the following type of encrypted connection: SSL
  • Outgoing server (SMTP): 587
  • Use the following type of encrypted connection: TLS
• Click OK and then Next to test the settings >>Finish.

Now, with your iCloud email in Outlook, you can sync the essential iCloud data to the Outlook application.

#Method 02: Add iCloud email to Outlook (For Mac Users)

If you use a Mac and want to add your iCloud email to Outlook, just follow these simple steps to connect your accounts and make managing your emails easier.

#Step 01: Create App-Specific Password for Mac Outlook

As we create earlier, follow the same procedure to generate an App-Specific Password for Mac Outlook. 

#Step 02: Add iCloud Mail to Outlook on Mac

• Launch the Outlook application on your Mac.
• Select Tools from the dropdown menu.
• In the Tools window, click on Accounts.
• Click the + (plus sign) in the lower-left corner of the Accounts window.
• Now, select Other Email Account from the list. 
• Enter your iCloud email address and app-specific password in the given panel. 
• After entering the app-specific password into the password field in Outlook >> Add Account. 
• Then, Outlook will configure your account settings. If it doesn’t, you might need to enter them manually.

• Incoming server (IMAP): imap.mail.me.com
• Outgoing server (SMTP): smtp.mail.me.com
• Incoming port: 993 (SSL)
• Outgoing port: 587 (TLS)

• If prompted, ensure that SSL is enabled for both incoming and outgoing mail.
• Click Done once the account is successfully added and close the Accounts window.

By following these steps, you can easily add your iCloud email to Outlook on your Mac and manage all your emails, calendars, and contacts in one place. 

Drawbacks Associated with the Manual Method

Adding iCloud emails to Outlook using the manual method is free but has several limitations. Here are some limitations of the manual method of adding iCloud emails to Outlook:

• Users need a basic understanding of settings and configurations.
• Incorrect setup may lead to lost emails or data corruption.
• Some features, like calendar and contacts sync, may not work properly.
• Requires handling additional security measures for iCloud accounts.
• Generally, not all versions of Outlook support iCloud integration.
• Users must manually refresh their emails, unlike automatic syncing.
• The manual process can be lengthy for multiple iCloud accounts.

#Method 03: Professional Solution to Add iCloud Account to Outlook Easily

The DRS iCloud Backup Tool is the simple and best solution for adding an iCloud account to Outlook. It can easily back up various types of iCloud data. Moreover, it allows you to save your iCloud data in several formats such as PST, EML, MBOX, CSV, etc. This software is designed for both technical and non-technical users. Also, it Maintains the original folder structure and data integrity throughout the procedure. It comes with the Date Filter to back up data within a specified date range. Along with that, it has another built-in feature for Setting up iCloud email on Outlook. Now, move to the steps: 

Step to Transfer iCloud Emails to Outlook Simply

• Primarily, Install and run the DRS iCloud Backup Tool on your screen.
• Then, perform the login process of iCloud with appropriate credentials.
• Now, select the iCloud data that you want to add in Outlook >> Next.
• Next, pick PST and enter the path to save it into your computer system.
• Pick the additional feature of the software and click Convert.

After these steps, your files have been stored locally. After that, all you need is to import the resulting PST files into Outlook. Just go through the steps below to find your solution.

• Open the Microsoft Outlook application on your computer.
• In the top left corner, click on the File>> Open & Export.
• In the Open & Export menu, select Import/Export.
• In the wizard, select Import from another program or file >> Next.
• Choose Outlook Data File (.pst) and click Next.
• Click the Browse button to locate the PST file you want to import.
• At last, click Finish to start the import process.

Also Read: How to Migrate iCloud Email to Office 365?

Conclusion

Adding your iCloud emails to Outlook is an easy process that helps you manage your emails better by putting both your iCloud and Outlook accounts in one place. In this complete blog, we have discussed the different methods to add iCloud email to Outlook. With the given methods, you can set everything up quickly and access your iCloud emails alongside your other accounts without any hassle. Pick the method that best fits your system requirements and technical expertise. Try out the given software with a demo version that allows you to back up a limited amount of data for free. If you run into any problems during the setup, feel free to check the our troubleshooting section or contact support for help.

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.

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