How to Easily Download Apple Mails to External Hard Drive?

Written By Md Shoaib
Updated on September 26th, 2024

Summary: Apple Mail is an email client for Mac users, providing a reliable email management option for emails, and other data in the cloud. Many business users depend on Apple Mail for client communications, project updates, and managing important documents. But after increasing the workload you need a reliable backup solution to protect your email from potential data loss. In this blog, you will learn the various solutions to download Apple Mail to an external hard drive. Also, you will learn the about specialized iCloud Email Backup Tool to easily accomplish this task.

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Table of Contents

Why Save Apple Mail Emails to External Hard Drives?

Here are a few reasons to save the Apple emails to an external hard drive:

To protect your emails from loss due to technical failures or problems with accounts.
Access your important emails at any time of your choice without needing to have an active internet connection.
Free up space in your Apple mail account by archiving emails on an external drive.
To have an organized backup of all the important communications and even projects.
Backup Apple emails to an external hard drive to maintain a permanent record of critical emails for legal or compliance purposes.
It minimizes unauthorized access because all sensitive information will be stored on an external device.
Create a second backup layer in addition to cloud storage.

Different Methods to Backup Apple Mails to External Hard Drive

We have several ways by which you can transfer Apple emails to the external hard drive. Before you implement the following steps, connect your external drive to the PC or laptop from which you are taking the backup. Here’s a step-by-step guide to downloading Apple Mail files to an external drive:

#1. How to Export Apple Mail to Hard Drive?

Launch Apple Mail on your Mac system.
Now, from the Mailboxes located in the sidebar to your left, choose a mailbox that you want to export from Mac Mail.
Now, go to the menu bar, and click on the Mailbox.
After that, choose the Export Mailbox option from the drop-down menu list.
In the end, Select your external hard drive as the destination path to save the Mac Mail into the MBOX file format.

Once you follow the above procedure, your chosen data will be successfully copied to the destination external drive. However, this native method has a few disadvantages in terms of usability.

Limitations to Backup Apple Mails to External Storage

Here are some limitations to consider when backing up Apple Mail emails to external storage:

Some email clients may not fully support the export formats used when backing up emails.
Importing hundreds of thousands of emails can take a long time and consume a lot of space.
Some precious communications will be left out of the backup.
Attachments may or may not be included depending on how you backup your emails.
Some methods of backup do not leave metadata preserved.
Initial seeding would require a stable internet connection for the downloading of all mail from Apple Mail.

Knowing these will help you better plan your email backup strategy and ensure taking the proper measures to protect your data.

Save Apple Mails to External Hard Drive Via Professional Methods

The DRS iCloud Email Backup Tool is an automated backup solution to save Apple mail to an external hard drive. It simply means that users can download bulk Apple Mail emails locally without any interruption or data loss. Moreover, this tool allows doing selective backing to save lots of time and space. Also, the tool preserves data integrity and a hierarchical folder while transferring. Now, let’s learn the workings of the utility.

Simple Steps to Download Apple Mails to External Hard Drive

Here are the simple instructions on how to download all your Apple Mail emails onto your hard drive in bulk. Your external hard drive needs to be connected to your Mac before you begin.

Download and install the iCloud Email backup tool on your defined computer. Run it as an administrator.
After that, enter the correct Apple Account login credentials and click the Sign In button.
Now, you can choose the Apple Mail folders you will want to export to your hard drive.
Now, preview the hierarchy of that folder.
Then, select any of the file formats like PDF, DOC PNG, etc, to which you want to download the emails.
Here you can apply the required built-in filters if you want a specific kind of filtering in your export process.
Now, provide a destination path for an external hard drive to save the converted file.
Now, you just need to click on Convert so that your Apple mail account will be successfully backed up into the external hard drive.

With the help of this tool, you can download Apple Mail to an external hard drive with no downtime and ease.

Conclusion

In the discussion above, we discussed some of the reasons why one would need to download Apple Mail to an external hard drive. In this discussion, we shared with you several ways for you to carry out this task easily. It is relatively clear that the manual solution is time-consuming and multi-phase, and has to be implemented carefully to backup properly into an external drive. So, it is highly recommended to choose a professional solution to effortlessly backup your Apple Mail into an external hard drive.

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.