Essential Guide to Migrate Yahoo Mail to Office 365

There are various reasons why organizations or users may opt to migrate Yahoo Mail to Office 365, which we will discuss here. Additionally, we will address the challenges faced during the process and we’ll find the best solution for them. Read this blog till the end to get the best result for the problems using an effective Yahoo Backup Tool. But, before let’s get a quick overview of the topic to add Yahoo Mail to Office 365.

Yahoo Mail and Office 365- About

Yahoo Mail has long been a popular choice among users and continues to be widely used despite facing new competition. It is known for its reliability as an email client. Office 365, on the other hand, is an advanced online email tool and is much more than just email. Moreover, it is a complete ecosystem for storing and organizing important data. It is widely recognized globally and offers you some advanced features.

Office 365 is a suite of integrated tools like Outlook, Word, Excel, and PowerPoint. All these tools make it easy to create documents and users can work on them together. This is something Yahoo Mail doesn’t offer. Moreover, It also has tools like SharePoint and Teams that help teams work together better by talking in real-time and sharing documents instantly, which Yahoo doesn’t have. Therefore, Office 365 takes security seriously, with strong protection against threats and tools to prevent data loss, which is better than Yahoo Mail’s basic security.

Needs to Migrate Yahoo Mail to Office 365

In this section of the blog, we will discuss some of the situations that users face when they migrate their emails from Yahoo to Office 365.

• Office 365 regularly updates with new features and advanced applications.
• Microsoft 365 includes services like OneDrive for secure storage of data.
• Users often prefer Office 365 due to fewer ads compared to Yahoo Mail.
• The user interface of Yahoo Mail can be complex for some users.
• Yahoo Mail runs slower compared to Office 365.
• Office 365 does not require additional charges or a complex installation process.
• Yahoo Mail faces security risks from hackers, potentially leading to data loss.

These are some of the needs of the users. Now let’s move further with the blog and start discussing the methods.

Reliable Methods to Migrate Yahoo Mail to Office 365

Now, let’s discuss some methods to perform this process easily. For the transfer of emails, we will discuss two types of processes, the first is the manual process which is free to use and the second is the automated process which is a professional choice as it is a reliable method that keeps your data safe. Moreover, it migrates your data in no time and it is easy to use. Now let’s move towards the manual method steps.

Manual Method to Add Yahoo Mail to Office 365

The manual method we will discuss is distributed in 3 different parts. First, we will create a Yahoo account in Outlook 365, then configure the settings in it, and finally migrate Yahoo to Office 365. Now let’s start with the steps.

1. Prepare a Yahoo Account in Outlook

1. Enable Allow apps that use less secure Sign-In in Yahoo mail settings.
2. Open Outlook, and go to File >> Info.
3. Click Add Account, choose Manual Setup, and click Next.
4. Select POP3 or IMAP, enter your Yahoo email and password, then click Next.
5. Set the incoming mail server to pop.mail.yahoo.com and the outgoing server to smtp.mail.yahoo.com.

2. Configure Settings

1. Click More Settings >> Outgoing Server, and check My outgoing server (SMTP) requires authentication 
2. After that, click and select Use same settings as my incoming mail server.
3. Go to the Advanced tab, set the POP3 server to “995“, and SMTP server to “465“, choose SSL encryption, and check “This server requires an encrypted connection“. click OK, then Next, and finish.
4. Exit and restart Outlook.

3. Migrate Yahoo Emails to Office 365

1. In Outlook, select the Send/Receive tab, and after that Send/Receive All Folders.
2. Check if Yahoo emails are saved on your desktop.

Next, after obtaining the resulting PST file, set up your MS Office 365 account in Outlook and import the PST file. You can import the PST file into Microsoft 365 using two methods: 

• Network Upload Method (using Azure AzCopy)
• Drive Shipping Method.

Following these steps ensures a smooth migration of Yahoo emails to Office 365, preserving your data securely and efficiently.

These are the steps for Yahoo Mail to Office 365 migration. But somehow, this method has some limitations, that it is a very lengthy process. Moreover, you need to have the technical skills to perform these steps. Therefore, you have to follow each step in sequence otherwise you may face some errors in the process like data loss or file corruption. Now, let’s move to the professional method which bypasses its limitations.

Professional Method to Migrate Yahoo Mail to Office 365

The CloudMigration Yahoo Mail Backup Tool can execute your process easily. It is an automated tool that is built to execute this type of process. Moreover, it has a great graphical user interface which makes the user experience easy and interactive. You can also try its demo version which is freely available. Now, let’s move towards its steps.

Steps to Transfer Yahoo Mail to Office 365

1. Install and run the Yahoo Backup Tool on your system.
2. Enter your Yahoo email details and hit Login.
3. Now, select the folders from the tree-like structure > Next.
4. Select the email client as Office 365 and press Next.
5. Now, select the destination mailbox of Office 365 and login into Office 365.
6. After that, you can select the required filter.
7. Lastly, select the Convert option to start your procedure.

These are the steps to transfer email from Yahoo to Outlook 365. Moreover, this tool has some exceptional features that allow you to convert your data from Yahoo Mail into multiple file formats like PST, MBOX, EML, EMLX, MSG, PDF, CSV, etc. You can also free up server space by deleting mailbox items after the Yahoo backup is complete. Additionally, it can also transfer emails from Yahoo account to another account with email attachments. You can access all the features of this tool by using the free demo version of this tool.

Conclusion

Users face a lot of issues when they try to migrate Yahoo Mail to Office 365. Therefore, we’ve explored the multiple ways to do it. You can pick any method that works best for you. However, the manual way we talked about has its drawbacks. That’s why we suggest using automated software. This kind of software is accurate and finishes moving your emails quickly.

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