How to Export Gmail To PST- Perfect Solution

Most often users want to export Gmail to PST file format to back up their valuable mailbox data. Gmail provides the Google Takeout feature to save your complete Google data. Also, there are numerous methods to backup Gmail emails in distinct file formats. However, PST is the most preferred file format for backup your mailbox. There are many reasons for saving emails to PST file format. In this article, we will discuss why users export Gmail emails to PST and how to migrate emails. So, read the complete article.

Overview

Outlook PST file format is the proprietary backup file extension used to save your mailbox data offline. It enables you to access your Outlook emails without an Internet connection. When you configure your IMAP email account to MS Outlook, you can download your emails locally in PST file format using the Import/Export option.

Gmail is a webmail service provider which supports both POP and iMAP. By default, Gmail uses a POP server. However, sometimes you need to add your mailbox account to an email client that only requires an IMAP account. In such a case, you have to enable IMAP in your Gmail account.

Before jumping to the discussion of how to export Gmail to PST file format, let us learn some common reasons that lead most users to export their Gmail data.

Benefits of Exporting Gmail to PST File Format

Gmail provides multiple options to download your valuable mailbox data. However, saving your emails in PST file formats has various advantages. Below we explain a few benefits of exporting Gmail emails into PST file format.

• When you export Google mail to PST file format, you can easily open the mailbox in the MS Outlook application and check your mailbox data.
• Also, it becomes easy to share and transfer Gmail mailboxes when saved in PST file type.
• You can restore your mailbox data in case of unintentional file deletion.
• PST files are more secure and have a maximum size limit of 50 GB.
• You can secure PST files with password protection and prevent unauthorized access to your mailbox.

These are some of the few important advantages of saving Gmail emails into PST file format. Now, let us check how to convert Gmail to PST file format.

Manual Method to Export Gmail to PST Free

You can use the MS Outlook application to export Gmail emails to PST file format. It is a manual technique to migrate your mailbox data. In this approach, you do not require any third-party tool. In the DIY procedure, first, enable IMAP in your Gmail account. After that, configure your email account to Outlook. Finally, use the Import/Export functionality to back up Gmail emails to PST file format.

Follow the below steps to migrate your Gmail emails to PST file format via the MS Outlook application.

Step 1: Enable IMAP in your Gmail Email Account

• Login to your Gmail email account via the required login credentials.
• Now, click the Gear icon at the top right corner and choose the See all Settings option.
• After that, switch to the Forwarding and POP/IMAP tab and tick the Enable IMAP option.

• Press the Save Change button to save the Gmail settings.

Step 2: Configure Gmail Account in Outlook

• Now, open the MS Outlook application.
• Click on the File option and press the Add Account button.

• Now, you will see the Add Account wizard. Tick the Manual setup or additional server types option and press Next.

• In the next screen, choose the POP or IMAP option and hit the Next button.

• Provide the login details and IMAP server of your Gmail account. Tick the Require logon using the Secure Password Authentication (SPA) option. After that, click on the More Settings button.

• Switch to the Outgoing Server tab in the Internet Email Settings wizard. Tick the My outgoing server (SMTP) requires authentication option.

• Next, switch to the Advanced tab and provide IMAP and SMTP server settings. Press OK to save changes.

• At last, click on the Next button in the Add Account wizard.

• After completing the account setup, click on the Finish button.

Step 3: Backup Gmail Mailbox as PST File

After you finish configuring your Gmail email account, the next step is to export Gmail to PST file format using the Import/Export feature of MS Outlook. Follow the below steps to back up Gmail to PST.

• Click on the File button. Select Open & Export and choose Import/Export.
• Now, choose the Export to a File option and press the Next button.
• After that, select the Outlook Data File and hit the Next button.
• Choose the Gmail mailbox folder you want to backup and click Next.
• At last, click on the Browse button and choose the destination for the output PST file. Hit Finish to complete the process.

It is the complete procedure to download Gmail to PST format. Anyone can easily migrate Gmail email to PST file format by performing these steps. Often, users want to back up Gmail emails to Outlook PST file format without using MS Outlook. In such a scenario, we recommend you use the professional Gmail backup tool.

Professional Solution to Export Gmail to PST without Outlook

CloudMigration Gmail Backup Tool is the most advanced and effective solution to export Gmail emails to PST, MBOX, EML, MSG, PDF, and many other file formats. It also allows you to migrate Gmail mailboxes to Office 365, Yahoo Mail, AOL, Thunderbird, Hotmail, iCloud, etc. It has multiple latest functionalities such as date filter, migration without attachments, removal of duplicate emails, etc., for migrating accurate mailbox data. Moreover, the application is compatible with all versions of Windows.

Key Takeaways

Backing up your Gmail emails to PST file format is the best way to save your mailbox data. Also, it has numerous advantages, like you can easily access your email via Outlook. You can export Gmail to PST file format via MS Outlook, but it is unsuitable for all users. Therefore, we recommend you choose the professional Gmail Backup Tool. You can migrate Gmail emails in distinct file formats and email clients.

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